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Medical Records Clerk (#1143)

Salary Range:$12.09 to $18.29
Exempt/Non-Exempt:Non-Exempt
Benefits:Ineligible
Employment Type:Casual
Department:Family Medicine Clinic
Available To:Public
Description:Klickitat Valley Health is now accepting applications for a casual Medical Records Clerk. This position does not offer any guaranteed hours per week as hours are dependent upon work volume. Hours can be flexible, generally Monday-Friday, day shift.

The File Clerk (medical records) performs clerical support functions for the Family Medicine clinic by organizing, filing, scanning, retrieving and storing patient medical records; assigns and records new chart/record numbers; verifies existing record/chart numbers, delivers records/charts, etc. to ensure that the clinic medical records are current and up-to-date. The File Clerk (medical records) works collaboratively with all departments in the use of patient records, which are Protected Health Information (PHI) and may only be viewed or released on a need to know basis.
Duties:• Initiates the development of new medical records/charts by using the clinic master patient index system and in the electronic medical record (EMR).
• Files, scans and retrieves patient medical record information for the physician/provider, or for other general use in the clinic.
• Ensures medical record availability by delivering records to physician/providers and other Family Medicine staff (authorized to have access to PHI) following clinic policies and procedures.
• Scans, maintains, reviews and purges patient medical charts/records in clinic file system location, and ensures accuracy of patient information is retained; follows clinic policy and procedure for record storage.
• Prepares “face sheets” as part of the inputting process of patient information into the electronic medical record (EMR).
• May provide medical record information (if authorized) by answering questions and responding to requests for PHI information from patients, physician/providers, law firms, insurance companies, governmental agencies, etc.
• Maintains patient confidence and protects clinic/KVH reputation by complying with all regulatory requirements, and following PHI release-of-information protocols.
• Maintains work area in a safe, clean and organized manner.
• Performs other related duties as assigned.
Qualifications:Education:
• High school Diploma or equivalent
• Basic office skills training with computer, copier, fax, filing system preferred.

Experience:
• At least two (2) year healthcare experience in a hospital or clinic environment preferred.

Skills/Knowledge/Abilities:
• Requires good reasoning and thinking skills, good judgment and the ability to work with regular supervision.
• Ability to maintain strict confidentiality of PHI at all times and use discretion in determining who should have access to patient information.
• Keen attention to detail and high degree of accuracy imperative for handling medical records.
• Deliver excellent customer service to internal and external customers.
• Ability to consistently meet quality and accuracy standards; maintain focus and productivity requirements.
• Prioritization, time management and organizational skills, with ability to multi-task and be flexible as to the needs of the department.
• Good communication skills both oral and written.
• Knowledge of basic medical terminology desirable.
• Ability to read, write, speak and understand English.
• Experience with using everyday tools (e.g., email, data retrieval, voicemail, and internet/intranet).
• Basic typing skills.


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